Metropolitan Columbus Daylily Society Bylaws

Revised January 1, 2006
Effective February 12, 2006

The name of this organization shall be the METROPOLITAN COLUMBUS DAYLILY SOCIETY.
This organization shall be referred to as MCDS.

The purpose of this Society shall be to stimulate and promote the awareness of daylilies (Hemerocallis)
through education of its members and the public. The Society shall plan activities to encourage interest in both historic and new cultivars. The Society shall cooperate with the American Hemerocallis Society in respect to its goals and purposes.

Section 1. The Metropolitan Columbus Daylily Society shall not permit in its conduct of club affairs,
any restriction or limitation whatsoever based upon race, color, creed, gender, and national origin or employment status.
Section 2. Categories of membership shall be: individual, household (2 adults residing at the same address), youth. Youth membership extends through December after the 18th birthday. The Society shall pay AHS dues of youth members who participate in activities of the Society.
Section 3. The Executive Board may nominate up to two members per year for long-term MCDS service recognition. Honorary life membership may then be conferred through a majority vote of the members.
Section 4. Honorary members shall not pay dues, hold elective office, serve as committee chair, vote, or receive society drawing plants.

Section 1. The elected officers of this Society shall be President, Vice-President, Secretary, and
Section 2. The term of office for President and Vice-President shall be for 1 year, and those officers may be nominated to serve for no more than 2 consecutive terms. The term of office for Secretary and Treasurer shall be for 1 year, and those officers may be nominated to serve for no more than 4 consecutive terms.
Section 3. The elected officers must be current members of the American Hemerocallis Society.

Section 1. A Nominating Committee of 5 elected members, chaired by the immediate past President, shall present a slate of candidates at the fall meeting. The membership at large may submit in writing additional nominations to the committee prior to the fall meeting.
Section 2.The officers shall be elected at the fall meeting and take office on January 1.
Section 3. Election shall be by a majority of the members present.
Section 4. The Executive Board shall fill vacancies occurring during the year.

Section 1. The President shall preside over all meetings of the Society and the Executive Board, shall appoint all committee chairs, and shall be ex-officio member of all committees except the Nominating Committee. The President shall appoint the Audit committee.
Section 2. The Vice-President shall assume the duties of the President in an absence or inability to serve and shall be responsible for programs at meetings.
Section 3. The Secretary shall record the proceedings of the meetings of the Society and the Executive Board, shall keep a copy of the current Bylaws in the Minutes Book, and shall maintain all club records. The Secretary shall provide club articles to Region 2 and AHS publications.
Section 4. The Treasurer shall receive all monies collected, including plant sales and auctions, and have custody of the Society’s funds. The Treasurer shall issue payments upon receipt of bona fide Society expense bills or for philanthropic contributions approved in the budget. The Treasurer shall present a report at each business meeting of the Society. The Treasurer shall appoint and chair a Budget Committee, which is responsible for developing and presenting the annual budget with the approval of the Executive Board. The Treasurer shall file the 501(c) (3) forms annually.

Section 1. The Executive Board shall consist of all the current elected officers, the immediate past- President, Education Chair, Membership Secretary, Plant Sale Chair, Show Chair, and MCDS Plant Chair.
Section 2. With the approval of the Board, the President may invite additional committee chairs to attend the Executive Board meetings as non-voting members. Past presidents shall be invited to attend the Executive Board meetings as non-voting members.
Section 3. The Board shall supervise the affairs of the Society between meetings. It cannot modify any approved decisions by the Society’s membership without due process.

Section 1. The Society shall hold a minimum of three meetings per year, the time and place to be at the
discretion of the Executive Board.
Section 2. Any 10 members of the Society may request a special business meeting by written notification to all active members at least 2 weeks in advance. The President and a majority of the Executive Board must attend the meeting.
Section 3. A quorum to complete society business shall be 2 elected officers and 50 members. A majority vote of the members present at a meeting shall be required to approve a motion.

Section 1. The Executive Board shall determine the annual dues amount, and the membership shall vote
to approve any change.
Section 2. Dues are for a calendar year but may be paid at any time during the year. Members joining after October 1 shall be considered paid through the following year.
Section 3. Dues are to be collected and recorded by the Membership Secretary.

Section 1. The President shall appoint committee chairs to coordinate Membership Services and Project
Development activities.

Section 1. The Society shall conduct daylily plant drawings. All plants remain the property of MCDS.
All governance of plant drawings resides with the MCDS Plant Committee.
Section 2. Only one adult member of a household (same address) shall participate in the drawings. Only those individuals who have maintained a membership in the Society for at least one full year and who have paid their dues by January 1 are eligible to participate in the drawings.
Section 3. Members are to return MCDS plants to the designated auction, keeping only one fan. Members who fail to return plants when due without prior written notification to the MCDS Plant Chair of plant loss or failure to multiply shall lose plant drawing privileges in that drawing. After failure to follow MCDS plant guidelines for 3 drawings, members must return all overdue plants and permanently forfeit their plant drawing privileges.
Section 4. The MCDS Plant Chair shall keep records of each drawing. A file of each MCDS plant drawing shall be available to all members of the Executive Board.
Section 5. Members will be notified in writing when their plant(s) is (are) due to be returned.
Section 6. Any person discontinuing membership must return all society plants to the MCDS Plant Chair or designee no later than the next auction.

Section 1. The business and fiscal year of the Society shall be the calendar year.
Section 2. No earnings, properties, or assets of this organization, in any part, on dissolution or otherwise, shall inure to the benefit of any officer or member of the Society.

In the event of dissolution the remaining assets and property of the organization shall, after payment of
necessary expenses, be distributed to an organization of Region 2 of the American Hemerocallis Society as shall qualify under the Section 501(c) (3) of the Internal Revenue Code of 1986, or corresponding provisions of any subsequent federal Tax Law or the Federal Government, State, or Local government for public purpose, subject to the approval of a court of competent jurisdiction within the State of Ohio.

The rules contained in Robert’s Rules of Order Newly Revised shall govern this organization in all cases to which they are applicable.

Written notification of Bylaws changes must be distributed to all members at least 2 weeks prior to a
business meeting. These Bylaws may be amended at any regular business meeting by a two-thirds majority vote of the members present.

Bylaws revised April, 1998, and February 12, 2006.
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